Family Promise of Anoka County Board of Directors Meeting 10/19/2009

Unity North Church, Coon Rapids, MN

Present:  Rhonda Steele, Mike Nelson, Tim Anderson, Jane Krepala, Bonnie Hugeback, Suzie Schultz, Steve Thomason, Sue Baysden.  Guest: Barb Wold.

Reviewed process moving to completion of tax ID filing, determining final filing details.  Also a short discussion on proposed budget (required as part of 501 –C-3 application).  Recommendation from FP/IHN hat 30% of annual budget be on hand by opening.  Rhonda & Jane will complete and submit tax ID application.

Reviewed by-laws. Mike will forward full bylaws to board for final review, vote on approval by 10/26/09.  We need to develop a strategic plan and had some discussion regarding what the plan should include.  Barb W. will obtain a copy of a sample Strategic Plan.

Elected board officers:

President                        Rhonda Steele

Vice-President               Steve Thomason

Treasurer                        Jane Krepala

Secretary                        Mike Nelson

Additionally the board appointed Tim Anderson to act as Director of Development/Recruitment. Tim & Steve will coordinate outreach efforts both to contact potential host congregations, major donors and grant applications.

Bonnie will be liaison between the board and the fundraising committee.

We discussed possibilities for day center, including the Ham Lake location and a possible Coon Rapids location.  Steve will follow up on the Coon Rapids location and arrange a tour of the facility.  There was a discussion of the tax costs and the timing of the Ham Lake facility.

We discussed options for office space.  Office space has been offered in Blaine for $400.00 mo. With the rental fee being donated back to FP.  There was some discussion about the need for land line phone v prepaid cell phone.  Tim will follow up on the office space and check into phone costs.

The need for recruiting packets was discussed.  FP manuals, pamphlets, etc.  Rhonda circulated a list of materials available from FP/IHN.  We need to look into developing an information packet specifically tailored to the needs of FPAC for both congregations and for the Development/Recruitment team.

FP/IHN staff will be coming to Minnesota in early November.  We’d like them to provide additional information on best practices; fundraising and board training.  Class was asked about opening staffing with the response that at least 2 positions need to be filled (Case manager & Executive Director)

Fundraising activities:  11/2/09 5:00-9:00 pm Dining to Donate at Applebee’s in Blaine (Lexington & 35W).    Diners must have coupon so we need to get distributed thru churches and other contacts (Steve will put the coupon on the web site for ease of copying).  We’ve been invited to participate in the Alternative Gift Market at Fridley Methodist Church on November 21.  Suzie will check into FP T-shirts for possible sale at the event.

Mike Nelson

Secretary